Jobs at Traditional Medicinals®
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Company Background

Traditional Medicinals® (TM) is a growing, financially sound, 42 year-old herbal medicinal tea company based in Sonoma County, CA. The company manufactures over 50 varieties of tea in its solar-powered Sebastopol facility, and recently opened a Marketing and Sales Office in Petaluma. TM is proud to be the number one medicinal, organic, and Fair Trade herbal tea company in the US. In 1974, TM pioneered the herbal medicinal tea category and over the years has grown to become the sixth-largest bagged tea company in the US. Its products are distributed nationally across all channels, from health and natural foods stores (Whole Foods), to all major national grocery chains, to mass market retailers (Target & Walmart).

TM is an independent, mission-driven company with a planning horizon extending beyond the next generation. The concept of a triple bottom line focusing on people, planet, and profits is part of the Company’s mission and the basis for its success over the past 42 years. We have a manufacturing and warehousing operation based in Sebastopol, CA, which is 65 miles north of San Francisco, and a Sales and Marketing Office located in Petaluma, CA which is 40 miles north of San Francisco.

Job Opening(s):

Health, Safety and Training Coordinator

Document Control Specialist

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Health, Safety and Training Coordinator

Reports To: Director of Manufacturing
Hours: Full Time
Location: Sebastopol

This position is responsible for the planning, establishing, implementing, and maintenance of a variety of health, safety, environmental and training programs to ensure the highest possible degree of safety for employees. The successful candidate will be a self-starting leader who enjoys the challenges of daily involvement with an operation and maintenance team.

Key Responsibilities (included but not limited to):
(not in order of importance)

  • Ensures that federal, state and local laws, regulations, rules and codes are observed.
  • Maintains thorough knowledge of OSHA regulations; maintains up-to-date knowledge of safety codes and regulations; distributes and/or posts new or revised safety standards that affect the company.
  • Manages OSHA recordkeeping and reporting requirements.
  • Ensures that all incidents are promptly and correctly reported, investigated and effective measures are taken to prevent reoccurrence. Reports accidents to HR.
  • Develops and maintains a proactive Return to Work Program; coordinates with appropriate supervisors/managers and insurance representatives to identify and develop suitable temporary limited-duty assignments for injured employees to perform during the recovery process.
  • In partnership with HR team, conducts and documents new employee safety training.
  • Recognizes safety training needs; develops and coordinates training programs designed to instruct employees in general safe-work practices, plus specific instruction with regard to hazards that are unique to any job assignment. Ensures compliance with OSHA required training.
  • Develops and administers safety incentive award programs.
  • Represents TM in dealings with loss control consultants, staffing agencies, OSHA and other safety related regulatory agencies.
  • Conducts weekly/monthly, safety audits, including machine guarding, fall protection compliance, employee safety observations and gap assessments; coordinates with Operations team to ensure that JSAs (Job Safety Analyses) are completed prior to commissioning of new equipment, or changes to existing equipment or procedures.
  • Conducts fire drills and emergency evacuations for all facilities.
  • Responds to employee suggestions concerning safety matters.
  • Assists employees with ergonomic needs, schedules ergonomic evaluations and follows up on recommendations.
  • Reviews and analyzes all data related to work related accidents, incidents and near misses; determines problem areas and corrective actions; assists with on-site investigations of incident/accidents.
  • Develop controls for identified hazards; coordinates the implementation of controls from result of hazard analysis. Measures and evaluates the effectiveness of the hazard control system, policies, and procedures and recommends changes that reflect improved opportunities to eliminate work-place accidents (ie. noise monitoring and hearing conservation, confined space entry and personal protective equipment requirements).
  • Communicates WC loss prevention information and program status to management on a regular basis and works through management to accomplish risk-mitigation goals.
  • In partnership with HR and management, develops and implements emergency action plan and crisis management program.
  • Must comply with Good Manufacturing Practices (GMPs), Standard Operating Procedures (SOP), and any/all established processes, whether established by manager, by the company or by law, as well as assist with the communication, training, and enforcement of these.
  • Must work in a safe manner and comply with all health, safety, security and emergency requirements that are communicated, whether established by manager, by the company or by law.
  • Must comply with all Company policies communicated through your Employee Manual, trainings, notice boards or other postings, or by a member of management.
  • Utilize new technology and Lean manufacturing principles and processes available to maximize safety.
  • Maintain the IIPP and Safety Manual and develop site-specific policies.
  • Establishes companywide procedures for maintaining up-to-date SDS manuals.
  • Monitor, revise, and implement ongoing updates in safety regulations and reporting by working closely with legal.
  • Produce monthly metrics reports and report results at the monthly meeting.
  • Purchase all safety supplies, products or training items required.
  • Provide leadership and participation in monthly Safety Committee meetings.
  • Work with the Process Engineer on the development and maintenance of the operator training program.
  • Attends cross-functional meetings as needed.
  • Must have a flexible schedule in order to work different shifts as required and to work weekends to support operation in a 24/7 facility.
  • Other duties as assigned.

Education & Experience

  • Bachelor’s degree with a minimum of 5-years related experience in safety, environmental, health and employee training management role in food manufacturing.
  • Professional designation of Certified Safety Professional (CSP), and/or Certified Industrial Hygienist (CIH), preferred but not required.
  • Possess a high level of technical expertise, ability to apply skills to continuous process improvement while maintaining maximum levels of safety.
  • Comprehensive and current knowledge of federal, state, and local laws governing safety rules and regulations.
  • Knowledge of current GMPs
  • Certified First Aid/CPR
  • Bilingual, English/Spanish a plus

Knowledge, Skills & Abilities

  • Ability to build trust and confidence with employees at all levels; be understanding of diverse personalities; maintain a high level of confidentiality
  • Ability to convey ideas clearly and concisely with all employees at all levels in English and Spanish, in both written and verbal communications, and to act as a key team player within TM or Operations Department’s management staff
  • Ability to communicate effectively both written and verbally, with all employees, inspectors and auditors, vendors, and certifying agencies
  • Strong organizational, problem-solving, and analytical skills
  • Advanced knowledge of Microsoft Office, Excel, PowerPoint, Outlook Calendar
  • Ability to troubleshoot problems related to your area of responsibility
  • Ability to work calmly under pressure and use sound judgment to make quality decisions
  • Ability to perform with a high level of professionalism in a dynamic diverse environment
  • Ability to develop and guide teams with a positive disposition and high quality work ethic
  • Must be organized, flexible and enjoy the challenges of a diverse team and programs
  • Must possess strong listening skills and a strong attention to detail
  • Must be self-motivated
  • Willingness to help in urgent situations and participate in company, team and community building events
  • Schedule flexibility – Due to business needs, priorities and/or schedule may change

Physical Requirements:

  • Able to stand/walk/sit for long periods of time
  • Able to work in a warehouse and office environment

Application Process

If you are interested in the position, please email your resume and application to recruiting@tradmed.com.

Return to job listing.

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Document Control Specialist

Reports To: Quality Assurance Manager
Hours: Full Time
Location: Sebastopol

The individual will be responsible for administering the Document Control System to ensure compliance with Quality objectives and regulatory requirements.

Overall Responsibilities:

Document Control

  • Maintain and continuously improve the Document Control system and processes to ensure compliance with current GMPs.
  • Work with primary originators of documents to ensure that GMP-related SOPs and forms are reviewed, edited, formatted, and approved in a timely manner.
  • Author Quality and GMP related SOPs and forms as assigned, and work with functional departments to ensure accuracy, feasibility and completeness.
  • Issue Document Change Requests (DCRs) and document status reports.
  • Update and maintain document tracking spreadsheets, document databases (if any), including data entry for tracking documents.
  • Provide guidance and training to employees on document control systems and procedures.
  • Manage the document periodic review program.
  • Obtain, monitor, and report on document control metrics, and oversee document control compliance for the Quality department.

Training Administration

  • Serve as a training representative for Quality with other departments, and as a project resource for training projects, as required.
  • Administer the GMP training program including maintaining master copies of all quality training materials.
  • Maintain complete and accurate training records for personnel involved in GMP activities and maintain an active list of all such personnel.
  • Perform audits on training files to ensure that all GMP employees are meeting their training requirements.
  • Assist managers and others in creating training curricula, materials, documentation, etc.
  • Deliver training on document control and/or training procedures and practices as required.
  • Evaluate the effectiveness of training programs, and implement recommended changes or enhancements when necessary.
  • Obtain, monitor, and report on training metrics, and managing GMP training compliance.

Quality Responsibilities

  • Provide additional support to the Quality organization as required including maintaining library of original Quality documents, loading PDFs into the Quality Intranet, updating table of contents controlled lists, etc.
  • Document retrieval as needed

Requirements:

  • Comprehensive knowledge of Document Control standards, practices, and principles
  • Experience in maintaining GMP training records, materials or courses
  • Experience with an electronic Quality/Document Management System preferred.
  • Experience in data gathering, metrics development, and report generation.
  • Must have excellent organizational skills, follow through and attention to detail
  • Experience with project management and ability to perform varied tasks in a disciplined, consistent manner.
  • Ability to analyze, interpret technical procedures and regulations; experience in writing procedures.
  • Quality Assurance experience in the Dietary Supplement or Pharmaceutical industry, including the ability to identify and resolve document control and training compliance issues.
  • Problem solver and ability to deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to influence and collaborate with others; detail- and results oriented
  • Excellent written, verbal, and interpersonal communication skills.
  • Experience with databases and has advanced knowledge of the Microsoft suite (e.g., Word, Excel, Visio, Adobe Acrobat, PowerPoint)

Qualifications:

  • Bachelor’s Degree with 3-5 years of relevant experience in dietary supplement and/or pharmaceutical or biotech industry
  • Bachelor’s Degree in the life sciences preferred.
  • 3-5 years of experience in a GMP Quality or Manufacturing position performing training administration or processing document changes.

Application Process

If you are interested in the position, please email your resume and application to recruiting@tradmed.com.

Return to job listing.

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